Getting started - Aquaint setup checklist

Your 30-Minute Setup Guide

Follow these 10 steps to get fully set up on Aquaint. Most customers complete this in under 30 minutes.

Quick Links

Step 1: Create Your Admin Login

Open the following link on a laptop or desktop browser to register your admin account:

Register here: app.aquaint.co.uk/register

Step 2: Add Your Site(s)

In the web portal, go to Site Management > Add Site.

  • Time slots are the windows you will assign tasks into.
  • Important: Make sure time slots do not overlap.

Step 3: Create Departments

Go to Departments > Add Department.

Do this before adding staff. Staff can be added to multiple departments and multiple sites.

Step 4: Add Staff Members

You can add staff individually or in bulk:

Staff will receive an email to set their password. If it is missing, check the junk folder and move it to the inbox.

Permissions note: Bulk uploads add everyone as Staff by default. You can change permissions after they set a password and their status shows Registered. Go to Staff Management > Action > Edit.

Step 5: Add Your Checklists as Templates

Go to Templates > Add Template.

You can also bulk upload templates. See the bulk upload guide for details.

Step 6: Add Categories

Go to Categories > Add Category.

Categories are tags for tasks and documents. Examples: FOH, BOH, Temps, Training.

Step 7: Create Your First Task

Go to Task Management > Add Task.

Assign it to the right department(s), staff member(s), and time slot.

Step 8: Assign Your First Document

Go to Documents > Add Document.

Assign it to the right department(s) or staff and decide whether they need to sign it or just view it.

Step 9: Inventory & Suppliers Directory

Go to Inventory to add Fridges, Freezers, Food Items, and Probes.

  • Food Items and Probes can also be added on the mobile app.
  • Add Suppliers to create a staff-accessible directory for contact details.

Step 10: Add Allergens

This step is done on the mobile app:

  • From the main feed, swipe right to open the left sidebar and tap Allergens.
  • Tap the + button at the top right to add new allergens.
  • Permissions note: Only Admins can add, edit, or delete allergens.

Troubleshooting

If the web app looks stuck: Press Ctrl + Shift + R to hard refresh. This fixes most caching issues.

Need help? Use the chatbot in the bottom-right corner of the web app, or reply to your onboarding email with questions.